Invitation for Tender (AV Services 2017) – CLOSED

The Foreign Correspondents’ Club, Hong Kong is looking for a suitable individual or company to carry out the following project:

Design an audio-visual system that will allow a central video & audio control hub (AV cabinet, Main Dining Room) to route video and audio from multiple sources (terrestrial digital TV, broadband TV, cable TV, computer, DVD/BluRay-player, HDMI video camera feed, audio feed) to TV screens, LCD projectors and speakers on four levels (Main Dining Room, Verandah, Burton Rom, Hugh’s Room, Main Bar & Lounge, The Bunker and Bert’s) of the club. And allow live video recording and streaming from the Main Dining Room and Verandah (internet connection provided by the club). The signal quality for video is HD (1920×1280, 16:9 ration) with an optional upgrade path to 4K. The system should provide ease-of-use for non-technical staff to operate (optional wireless control function on four levels). Output equipment should be integrated in interior design wherever possible.

Existing Hardware

1/F Main Dining Room (3x LCD projector, 3x projection screen, speakers)

1/F Verandah (7x TV, speakers)

M/F Burton Rom (1x TV, speakers)

M/F Hugh’s Room (1x TV, 1x LCD projector, 1x projection screen, speakers)

G/F Main Bar & Lounge (4x TV, 2x LCD projector, 2x projection screen, speakers)

G/F The Bunker (1x TV, speakers)

B/F Bert’s (4x TV, speakers)

B/F Gym (2x TV)

Required Video & Audio Output Zones

Zone 01 1/F Main Dining Room (3x LCD projector, 3x projection screen, speakers)

Zone 02 1/F Verandah (7x TV, speakers)

Zone 03 M/F Burton Rom (1x TV, speakers)

Zone 04 M/F Hugh’s Room (1x TV, 1x LCD projector, speakers)

Zone 05 G/F Main Bar & Lounge, North Corner (1x TV, speakers)

Zone 06 G/F Main Bar & Lounge, East Corner (1x TV, speakers)

Zone 07 G/F Main Bar & Lounge, South Corner (1x TV, speakers)

Zone 08 G/F Main Bar & Lounge, West Corner (1x TV, speakers)

Zone 09 G/F Main Bar & Lounge, Lower Albert Road (1x LCD projector, 1x projection screen, speakers)

Zone 10 G/F Main Bar & Lounge, Wyndham Street (1x LCD projector, 1x projection screen, speakers)

Zone 11 G/F The Bunker (1x TV, speakers)

Zone 12 B/F Bert’s (4x TV, speakers)

Zone 13 B/F Gym (2x TV)

Zone 14 Web Streaming

Required Hardware Upgrades (use existing hardware unless it is not HD compatible)

Central Control Hub (video & audio, with optional wireless control function on four levels)

Zone 01 – 3x LCD projector (HD format, 5000 lumen)

Zone 09 – 1x LCD projector (HD format, 5000 lumen)

Zone 10 – 1x LCD projector (HD format, 5000 lumen)

Zone 05 to Zone 11 – upgrade speakers, wireless microphone

As we have a fixed working schedule for ceiling works on the Ground Floor (Main Bar & Lounge, The Bunker) from February 20 until March 19, 2017, time is of the essence.

We expect some hardware order time to delay the final installation beyond March 19, but require the successful tender to provide cabling schematics in time for the ducting to be installed during that schedule period. Therefore we propose an installation in phases.

Phase 1

Draw up cable ducting schematics (for AV installation on all floors) for installation by the main contractor’s electrician.

Phase 2

Cabling of all video/sound output devices and system implementation.

Phase 3

Staff training.

Date for site visit: THU 5 or FRI 6 of January

DEADLINE OF SUBMISSION: Friday 13 January 2017 at noon

Interested parties please submit your tender & a copy of your business registration before the deadline via email at <[email protected]> or by post to:

FCC

North Block

2 Lower Albert Road

Central HK

Please quote and indicate “Tender for AV Services 2017” on your tender submission.

Any questions should be directed to the undersigned or our Administration, Ms Joanne Chung at (tel) 2844 2830 or (email) [email protected].